Microsoft Office 2003 Publisher ...

Microsoft Office 2003 Publisher Reference Guide, E-Booki

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Prepress Reference Guide
Microsoft Publisher 2003 Service Provider Program
Prepress Reference Guide
Microsoft Publisher 2003 Service Provider Program
Table of Contents
Table of Contents ...............................................................................................................i
Introduction....................................................................................................................... a
Chapter 1: Installing Publisher 2003 .............................................................................. 1
Step by step installation instructions............................................................................... 1
Chapter 2: Quick Start Guide ......................................................................................... 3
How to preflight a Publisher 2003 publication ............................................................... 3
Before you begin......................................................................................................... 3
Step 1: Open the publication and check for missing fonts.......................................... 3
Step 2: Choose the correct color model ...................................................................... 4
Step 3: Check the page setup ...................................................................................... 4
Step 4: Check for missing graphics ............................................................................ 5
Step 5: Check trapping................................................................................................ 5
Step 6: Look for potential problem areas.................................................................... 6
Printing a publication as composite CMYK ................................................................... 8
Printing a publication as PDF ......................................................................................... 8
Printing a publication as separations............................................................................... 9
General notes about Publisher 2003 and PostScript ....................................................... 9
Saving as PostScript vs. printing to PostScript........................................................... 9
How Publisher 2003 creates a PostScript file ........................................................... 10
Publisher-created PostScript files are large .............................................................. 10
Chapter 3: Font Substitution ......................................................................................... 11
Font substitution for missing fonts ............................................................................... 11
Embedding fonts ........................................................................................................... 12
Embedding fonts in a publication ............................................................................. 13
Technical notes ............................................................................................................. 14
Type 1 fonts .............................................................................................................. 14
Synthesized font styles.............................................................................................. 14
Text reflow after changing page size ........................................................................ 15
Printer-resident fonts................................................................................................. 17
Text reflow around picture frames in previous version files .................................... 17
Prepress Reference Guide
Microsoft Publisher 2003 Service Provider Program
 ii
WordArt .................................................................................................................... 18
Chapter 4: Page Setup .................................................................................................... 21
The Page Setup dialog box ........................................................................................... 21
Setting up the output device.......................................................................................... 21
Choosing page size and imposition options.................................................................. 22
Choosing imposition options ........................................................................................ 23
Booklet...................................................................................................................... 23
Tent Card .................................................................................................................. 23
Side-fold or top-fold card.......................................................................................... 23
Multi-up layouts........................................................................................................ 24
Copying objects between publications.......................................................................... 26
Text changes size when copied from one publication to another ............................. 26
Colors change when copying between publications ................................................. 27
Chapter 5: Changing Color Models .............................................................................. 29
Converting from RGB to CMYK: ................................................................................ 29
Converting from RGB to spot color: ............................................................................ 30
Converting from RGB to process plus spot color ......................................................... 30
Merging spot colors .................................................................................................. 31
Known issues ................................................................................................................ 33
All spot colors in EPS print to composite CMYK.................................................... 33
Spot color 1 in EPS graphics appear as a tint ........................................................... 34
Chapter 6: Linked Graphics and the Graphics Manager........................................... 35
Managing linked graphics (overview) .......................................................................... 35
Looking for missing or modified pictures .................................................................... 36
Inserting a linked graphic.............................................................................................. 36
Creating a linked picture from an embedded picture.................................................... 37
Viewing picture details ................................................................................................. 37
Saving Publisher objects as pictures ............................................................................. 38
Known issues with some graphic file types.................................................................. 39
CMYK JPEG files convert to RGB: ......................................................................... 39
Transparency in TIFF files is lost: ............................................................................ 39
Preview EPS files looks incorrect............................................................................. 40
Publisher does not separate duotones correctly. ....................................................... 40
Prepress Reference Guide
Microsoft Publisher 2003 Service Provider Program
iii
Chapter 7: Using the Design Checker........................................................................... 41
Disabling checks ........................................................................................................... 41
Checking only for commercial printing problems ........................................................ 42
Fixing problems found by the Design Checker ............................................................ 42
Performance problems with Design Checker ............................................................... 43
Chapter 8: Using the Pack and Go Wizard .................................................................. 45
Packing a publication.................................................................................................... 45
Unpacking and opening a publication........................................................................... 47
Chapter 9: Printing......................................................................................................... 49
Setting basic print options............................................................................................. 49
Selecting the printer .................................................................................................. 49
Printing a specific page range ................................................................................... 49
Printing multiple copies ............................................................................................ 49
Printing a booklet...................................................................................................... 50
Setting advanced print options...................................................................................... 50
Separations settings................................................................................................... 51
Page settings.............................................................................................................. 53
Graphics and Fonts ................................................................................................... 54
Setting the PostScript output level................................................................................ 55
Installing the Generic Color PS for Commercial Printing Printer Driver..................... 56
Installing the Color PS for Commercial Printing printer driver for Windows 2000 56
Instalingl the Color PS for Commercial Printing printer driver for Windows XP ... 56
Chapter 10: Registration Settings (Trapping) ............................................................. 57
Automatic trapping settings .......................................................................................... 57
Setting thresholds.......................................................................................................... 59
Per object trapping ........................................................................................................ 60
Trapping details ............................................................................................................ 60
Trapping imported graphics .......................................................................................... 61
Chapter 11: Composite Workflow ................................................................................ 63
How Publisher creates composite CMYK PostScript................................................... 63
Composite CMYK and spot colors ............................................................................... 63
Spot colors in EPS graphics.......................................................................................... 63
How to generate composite output ............................................................................... 65
Prepress Reference Guide
Microsoft Publisher 2003 Service Provider Program
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